Clerk of Council

Responsibilities

The Clerk of Council's Office is responsible for managing the day to day administrative functions and work of the Mayor and the Village Council. The Clerk of Council acts as a liaison among the Village Council; Village administration, Village Staff; residents and businesses; and other individuals and entities. This Office also maintains the Village's records archives and processes requests for public records.

Click here for Public Records Request Form

Additional Duties

Additional duties performed by the Clerk of Council's Office:

• Prepares and distributes public notices of all Village Council Meetings and other legal notices.
• Attends, records, and prepares minutes of all Village Council Meetings and Village Council committee and commissions meetings.
• Prepares and distributes Village Council meeting agendas and meeting packets.
• Prepares and maintains Village Council legislation and related matters.
• Oversees the codification and maintenance of the Village of Woodlawn Codified Ordinances.
• Coordinates appointments to Village boards and commissions and related matters.
• Handles phone calls, emails, and correspondence for the Mayor and Village Council.
• Handles media contacts and distribution of Village press releases.
• Serves as the custodian of official Village records and public documents and certifies, seals, and attests to public or other legal documents or records.
• Provides information to citizens, civic groups, and other parties as requested.
• Coordinates Village Council actions and work with Village Staff and the public.
• Provides assistance to the Village Council, Village Staff, and the general public in researching records, documents, Village Council activities, and legislation.
• Coordinates mayoral proclamations and mayoral wedding ceremonies.
• Makes event registrations and travel arrangements for the Mayor and Village Council.